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Editing Policies and Procedures at the SMS

Once you have all your video shot, you can edit it together into a program at the SMS. In order to utilize the SMS you will need to do the following:

  • Reserve an external video drive for your project.
    Drives can be reserved up to 4 weeks by individual students. Faculty can reserve drives for their class for the semester by e-mailing the SMS manager, Gary Mote, at the SMS.

Note: If you are in a class where the instructor has already reserved drives for the class or for teams, you should give your instructor's name and your "team's number" to the SMS Consultant.

  • Reserve time on an Editing Workstation.
    Preferably, you should do this in person at the SMS.
    Students can reserve up to 4 hours a day in the SMS for editing but must leave at least 4 hours between "blocks" of editing time if they don't reserve a single block of time. ie: You can't reserve from 9am to 10am, leave an hour open, then reserve from 11am to noon.

Note:  The "4 hour Policy" applies to "Teams" too.

  • Have an SMS consultant help you get started the first time you come in.
    The SMS consultant will show you how to use the external drives and set up your project the first time you use the system. If not done properly, you can lose all of your work.


IMPORTANT: You are expected to know and follow the SMS Editing Policies and Procedures.

Failure to follow SMS Editing Policies and Procedures may limit your ability to reserve time on the Editing Workstations.

Briefly, here are the most important policies to follow:

  • If you, or your instructor, have reserved time on the Editing Workstations, you are expected to use it and be on time.
  • If you don't show up for any reserved editing time, show up late for reserved times (15 minutes or more late), or consistently call-in to cancel reserved time, all of your reserved times will be deleted from the schedule and you will not be allowed to reserve time on the Editing Workstations for the rest of the semester.
  • If you are late (15 minutes or more), any student waiting for a video station may take your time.  You can not come in late and take a station that has been given to another student. 

Digital Video Editing at the SMS:

Do in this order and complete each step before moving on to the next step. If needed, ask an SMS consultant for help prior to beginning each step.

Set-up Your Project

  • Have an SMS consultant show you how to use the external video drives.
  • Have an SMS consultant show you how to set up and save your Premiere Pro project file so that the file will be saved to your external drive.

    WARNING: Failure to properly install or remove external video drives or setup your Premiere Project could result in the loss of all your files!

Capture All of Your Video Clips

  • After properly setting up the Premiere project, capture all of your video.
  • Do NOT capture all of your tape as one continuous video clip. It will be too hard to edit. Instead, capture each shot or scene as a separate clip.
  • When you stop capturing each shot, name the clip then continue capturing. The captured clips will automatically be placed into Premiere's Project folder.

Convert Music from an Audio CD so that it can be used in Premiere

  • Have the SMS Consultant show you how to use Roxio Easy Media Creator to convert music on an audio CD into .wav format, save it to your external video drive, then import the converted audio files into the Premiere project.

Import Music, Narration or other sound files saved as .wav files into Premiere

  • In addition to any music you converted from an Audio CD, move any music or sound files you bring in on your own removeable media (USB Jump Drive, CD, etc.) to the external video drive then import them into the Premiere project.
  • Note: You can also create your own background music and effects using ACID MUSIC software on these systems.
  • Also: Be aware of using copyrighted music (and any other materials) in your presentation. If this were for a "business" you would not be afforded the flexibility offered to educational uses of copyrighted materials so you should start thinking about this now. If you are going to be posting your video with "copyrighted" music (or video) on the web, even if it's for "educational" purposes, you may be sued for copyright infringement!!!

Prepare Print and Photographs for Premiere

  • Save any photographs or images to the external video drive. Generally, you can scan using the 150 dpi resolution and crop the print or photo materials to match a Television Aspect Ratio. If you want to be more specific, still graphics should be 720 x 480 pixels or equal to that ratio. Save the images as .tif images. Use higher resolutions if you are going to want to "zoom-in" on an image using Premiere's Motion Tools
  • Photoshop images with layers can also be imported directly into Premiere and retain all of the layers.  Use Import as Sequence to do this easily.   Individual Photoshop layers can be placed onto separate video tracks then motion can be applied to each layer to create motion graphic / animated effects.

Import Images into Premiere

Create All Program Titles, Lower-third Name/Title Keys and credits using Premiere's Titler.

NOW, and only NOW, are you ready to start editing.

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