Special Collections and Archives

Usage Policy

Special Collections and Archives

Usage Policy


Materials in Special Collections and Archives do not circulate. They must be used on-site in our reading room located on the 12th floor of the Kent State University library.

Materials will not be sent to off-site users through interlibrary loan. However, off-site users may request photocopies or other reproductions of materials. All requests are subject to the Department's Duplication Policy.

In general, materials in collections that are not yet processed (e.g. not cataloged, indexed, or otherwise organized for public use) are not available for research.

Classes or other groups wishing to visit Special Collections and Archives as a group, need to contact the Department in advance to schedule an appointment.

Reference and Research Assistance

During the regular fall, spring, and summer sessions, in-person reference services are available during hours specified on the Department's Website. No appointment is necessary during these regular, posted hours, but researchers are still strongly encouraged to contact us in advance so that we can better prepare for your research needs.

Out-of-town researchers are strongly urged to contact the Department in advance, before making travel arrangements.

When staffing allows, appointments may be made for times outside of our posted Reading Room hours. No weekend appointments are available. The Department requests that appointments be scheduled at least two (2) business days in advance so that staffing arrangements can be made.

During official University holidays the Department is closed to the public.

During official University breaks and intersessions, the Department is open by appointment only. The Department requests that appointments be scheduled at least two (2) business days in advance so that staffing arrangements can be made.

Persons requiring intensive, long-term research assistance, or those travelling from out-of-town, should notify the Department of their needs and plans as far in advance as possible in advance of their visit. Requests must be made at least two (2) business days in advance. This policy also applies to film crews and other media organizations requiring assistance with materials in Special Collections and Archives.

Some collections are stored in an off-site storage facility. These retrieval requests now take up to three weeks to complete. Call or email Department staff for details.

Off-site users may request reference and research assistance. The Department does not currently charge an hourly fee for research services, and reserves the right to limit or refuse such requests due to staffing and time limitations.

Related Policies

Reading Room Policy

Duplication Policy

Public Scanning Station Policy