United Way of Ashtabula County records

Finding Aid

Prepared by William R. Doezema, December 11, 1975; Prepared for the Web by Shauntya Jones, June 21, 1999; Last updated: April 2021

Inclusive Dates: 1932-1969
Extent: 8.50 cubic feet (8 record storage boxes + flat oversized box)
Physical Location: Storage

Storage Note: This collection is housed in a climate-controlled environment off site and requires at least up to three weeks for retrieval. Please call or email the department with requests for this material prior to planning your visit. Oversized items remain on-site in Special Collections and Archives.

Historical Note: The United Way of Ashtabula County can trace its origins back at least as far as 1920, when the Ashtabula County Community Fund was created. Since that time, the Community Fund has gone through various name and organizational changes, but by and large its original purpose has remained the same: to operate as a centralized agency for raising funds and for providing budgetary and planning services for various social services organizations. In 1938, the Community Fund was converted into the Ashtabula Community Chest, Inc., but in 1952 the agency became known as the United Fund of Ashtabula County, Inc. United Appeal, Inc. of Ashtabula County was adopted as the new agency title in 1959. In 1966, the Ashtabula County Welfare Federation, a somewhat similar but separate organization founded in 1948, merged with the United Appeal to form United Community Services of Ashtabula County, which in turn became The United Way of Ashtabula County in 1974.

Scope and Content: In this collection, which includes materials dating back from 1932-69, researchers will find an abundance of records--minutes, correspondence, campaign literature, newspaper clippings, reports, financial information, and related materials--with which to document the history, internal dynamics, accomplishments, and contributions of the organization.

Acquisition Information: On September 16, 1975, Betty Bell, Executive Director of The United Way of Ashtabula County, secured approval from the Board of Directors for transfer of their non-current records to the American History Research Center, which is a statewide program of which Kent State Special Collections and Archives was a member at the time of this transfer.

Processing Note: Old Archives Number: B.1.4.1.

Arrangement: Materials have been arranged first topically and then chronologically, where such an order is feasible, within each of the subject areas. Since the Ashtabula County Welfare Federation was a separate agency until 1966, most of its records have been placed together. Some of the Federation's records, however, are with those of the United Appeal. These combined records are found in several folders labeled "Development of United Community Services," which document the three-year process (1964-66) by which the Federation and United Appeal, through collaboration, were converted into one organization. All newspaper clippings, except those found in the scrapbooks, were photocopied and returned to the United Way of Ashtabula County. The copies are located in appropriate places within the collection. Oversized items are located in a separate flat oversized box.

Box 1
Folder -Contents

1. Incorporation-regulatory materials: Debated (1938-69) and undated.
2. Community Fund minutes: 1932-38
3. Community Chest minutes: 1938-52.
4. Annual Meeting minutes: 1952-69, and Emergency Meeting minutes: November 32, 1959.
5. Board of Trustees membership lists: 1938-69; "What a Good Board Does," February 14, 1969; undated United Appeal officer list; Staff Institute Program, October 28, 1968.
6. Board of Trusties minutes: 1952-60.
7. Board of Trusties minutes: 1961-62.
8. Board of Trusties minutes: 1963-64.
9. Board of Trusties minutes: 1965-66.
10. Board of Trusties minutes: 1967-69.
11. Executive Committee minutes: 1952-58.
12. Executive Committee minutes: 1959-69.
13. Professional Advisory Committee minutes, membership list, and voting ballots: 1967-69.
14. Nominating Committee minutes (January 15, 1960) and suggestions (December 16, 1968; December 16, 1969); Services Review Committee minutes (May 19, 1965); Personnel Committee minutes (July 8, 1968).
15. Services Guidance Council: Minutes, correspondence, membership lists, plans and reports: 1966.
16. Services Guidance Council: Minutes, correspondence, timetables, reports, questionnaires: January-March, 1967.
17. Services Guidance Council: Minutes, correspondence, membership lists, reports, forms, timetable: April-December, 1967.
18. Services Guidance Council: Minutes, correspondence, "Services Career Opportunity Program," "Community Profile and Recommendations,": January-May, 1968.
19. Service Guidance Council: Minutes, correspondence, reports: June-December, 1968.
20. Services Guidance Council: Minutes, correspondence, organizational chart, biographical information on SGC candidates, membership lists, Senior Citizens Plan, 1969.
21. Correspondence to and from union labor: 1946-55, plus miscellaneous and undated labor material.
22. Miscellaneous correspondence: 1955-60.
23. Miscellaneous correspondence: 1961-62.
24. Miscellaneous correspondence: 1963-65.
25. Miscellaneous correspondence: 1966-67.
26. Miscellaneous correspondence: 1968-69.
27. Annual Reports: 1957-68.
28. Miscellaneous reports: Dated (1956-67) and undated.
29. Ward, precinct, and school district information: 1942, 1949, 1951, 1952, plus undated related information.

Box 2
Folder - Contents

1. Campaign records: 1928, 1929, 1939.
2. Campaign records: 1944.
3. Campaign records: 1945.
4. Campaign records: 1946-54.
5. Campaign records: 1955-59.
6. Campaign records: 1960.
7. Campaign records: 1961.
8. Campaign records: 1962.
9. Campaign records: 1963.
10. Campaign records: 1964.
11. Campaign records: 1964 continued.
12. Campaign records: 1965.
13. Campaign records: 1965 continued.
14. Campaign records: 1966 (A)
15. Campaign records: 1966 (B)
16. Campaign records: 1966 (C)
17. Campaign records: 1967 (A)
18. Campaign records: 1967 (B)
19. Campaign records: 1967 (C)
20. Campaign records: 1968 (A)
21. Campaign records: 1968 (B)
22. Campaign records: 1968 (C)
23. Campaign records: 1968 (D)
24. Campaign records: 1969 (A)
25. Campaign records: 1969 (B)
26. Campaign records: 1969 (C)
27. Campaign records: 1969 (D)
28. Names of, and amounts contributed by, contributors: 1959 (A)
29. Names of, and amounts contributed by, contributors: 1959 (B)
30. Names of, and amounts contributed by, contributors: 1959 (C)
31. Names of, and amounts contributed by, contributors: 1960 (A)
32. Names of, and amounts contributed by, contributors: 1960 (B)
33. Names of, and amounts contributed by, contributors: 1960 (C)
34. Names of, and amounts contributed by, contributors: 1960 (D)
35. Names of, and amounts contributed by, contributors: 1962.
36. Financial Reports: 1932-36
37. Treasurer's (financial) Reports, accounts receivable, disbursements, finance committee recommendations, correspondence: 1944 - February, 1957.
38. Treasurer's (financial) Reports, accounts receivable, correspondence: March, 1957 - December, 1959.
39. Treasurer's (financial) Reports, overdue pledge payments, correspondence, audit reports: 1960
40. Treasurer's (financial) Reports, campaign pledges, correspondence, insurance proposal: 1961.

Box 3
Folder - Contents

1. Treasurer's (financial) Reports, campaign pledges, correspondence: 1962.
2. Treasurer's (financial) Reports, campaign audits: 1963-69.
3. Budget and Ledger Book: 1929-38 (Physical Location: oversized box)
4. Budgets: 1949-44.
5. Budget material: Correspondence, allocations to different agencies: 1947-54.
6. Budget material: Budgets for 1957,1958, and budget estimates for 1959.
7. Budget material: Budget Committee minutes and membership list, correspondence, allocations to different agencies: 1958.

Box 4
Folder - Contents

1. Budget material: Budget Committee minutes, correspondence, budget request forms: January-June, 1959.
2. Budget material: Budget Committee minutes and correspondence (July-December, 1959), budgets for 1959, and budget estimates for 1960 for different agencies.
3. Budget material: Budget Committee minutes, correspondence, agency budgets: January-February, 1960.
4. Budget material: Budget Committee minutes, correspondence, reports, agency budgets: March-December, 1960.
5. Budget material: Budget Committee minutes, correspondence, allocations to different agencies: 1961.
6. Budget material: Budget Committee minutes, correspondence, allocations to different agencies:January-June, 1962
7. Budget material: Budget Committee minutes, correspondence, allocations to different agencies: July-December, 1962.
8. Budget material: Budget Committee minutes, correspondence, agency allocations, Budget Panel minutes: 1963.
9. Budget material: Budget Committee minutes, correspondence, five-year comparative data, other miscellaneous budget materials: 1964.
10. Budget material: Budget Committee minutes, correspondence, reports: 1965-66
11. Budget material: Budget Committee minutes, correspondence, policies, membership lists; Citizens' Budget Panel materials: 1967
12. Budget material: Budget Committee minutes, correspondence, membership lists, agendas, agency allocations, Federal Tax Guide Report: January-November, 1968.
13. Budget material: Budet Committee minutes, correspondence; Panel recommendations: December, 1968.
14. Budget material: Budget Committee minutes, correspondence, membership lists, policies, agendas, agency allocations, newspaper clips: January-November, 1969.
15. Budget material: Budget Panel minutes, Budget Committee correspondence, membership lists, agency allocations, December: 1969 (plus some undated items).
16. General Ledger: Ashtabula Community Fund: 1929-1939.(Physical Location: oversized box)
17. General Ledger Transfer Binder: 1956-60.
18. General Ledger: 1960-62.
19. General Ledger Transfer Binder: 1963
20. General Ledger Transfer Binder: 1964.
21. General Ledger: 1965.
22. General Ledger: 1966.
23. General Ledger: 1967.
24. Financial "Records-Immediate Past Years" (1959-63). Appears to be additional or duplicate ledger material. (Physical Location: oversized box)
25. "Financial Records" (1963-67). Appears to be additional or duplicate ledger material. (Physical Location: oversized box)
26. American Cancer Society (Ashtabula chapter): Budget material, correspondence, and other records: 1955-1962.
27. Catholic Service League: budget material, correspondence, and other records: 1944-62, plus undated items.
28. Ashtabula County Council for Retarded Children: Budget material, correspondence, Board member list: 1959-61.
29. Boy Scouts of America (N.E. Ohio Council): Budget material and correspondence: 1956-61.
30. Counneaut Lakeville Youth Organization, Inc.: Budget material and correspondence: 1958-60.
31. Crippled Children Services of Ashtabula, Ohio, Inc.: Budget and treasury report material, and other records: 1957-61.
32. Family Service Agency of Ashtabula, Ohio: Annual Reports, budget materials, correspondence, and other records: 1955-63.

Box 5
Folder - Contents

1. Girl Scouts: Budget materials, Annual Reports, history, and miscellaneous items: 1955-62.
2. Goodwill Industries: Minutes, Annual Reports, budget and other materials: 1936-61.
3. Kiwanis Fresh Air Camp: Undated history, correspondence, budget materials: 1939-59.
4. Ashtabula County Mental Health Association: financial materials: 1959, 1962.
5. Ashtabula County Council for Retarded Children: budget materials (1958-62), statistics on community classes for retarded children (1956).
6. Salvation Army: correspondence, minutes, budget and other records: 1955-64.
7. United Service Organizations, Inc.: Correspondence, budget and other records: 1950-59.
8. Ashtabula Recreation Survey materials: 1957-58.
9. Ashtabula General Hospital: Articles of incorporation, statements, correspondence, budget and other records: 1902-1957.
10. Geneva Area YM-YWCA & Recreation Board: Budget material, correspondence, and other records: 1958-62.
11. YWCA: Correspondence, budget material, and other records: 1958-63.
12. YWCA: Budget and statistical information ( 1954-62); Annual Reports (1960-61).
13. YMCA-YWCA: Budget material (1960-64); "YM-YWCA Capital Requirement Proposal for Joint Facility" (1957-58).
14. Records of meeting of Capital Funds Committee with Representatives and Boards of Ashtabula General Hospital, YMCA, and YWCA (1958); Capital Funds letters (1956-59).
15. Development of United Community Services: Minutes, reports, correspondence, constitutions, code of regulations, legal papers: 1964-May, 1965.
16. Development of United Community Services: Minutes, reports, correspondence, constitutions, code of regulations, legal papers: June-December, 1965.
17. Development of United Community Services: Minutes, reports, correspondence, constitutions, code of regulations, legal papers: January-March, 1966.
18. Development of United Community Services: Minutes, reports, correspondence, constitutions, code of regulations, legal papers: April, 1966 - January, 1967.
19. Ashtabula County Welfare Federation: Constitution and by-laws, history, committee reports, and related and/or undated items: 1948[?] - 1966.
20. Ashtabula County Welfare Federation: Minutes: 1948-66.
21. Ashtabula County Welfare Federation: Correspondence: 1948-66.
22. Ashtabula County Welfare Federation: Announcements of both public and member meetings, newspaper releases, death notice of W. E. Wenner: 1949-58.
23. Ashtabula County Welfare Federation: Personnel lists, dues, committee, officers, attendance, 1950-60, plus some undated lists.
24. Ashtabula County Welfare Federation: Financial records: 1949-58.
25. Ashtabula County Welfare Federation Child Welfare Committee: Correspondence, studies, minutes, and related materials: 1956-57.
26. Ashtabula County Welfare Federation Child Welfare Committee: Correspondence, studies, minutes, and related materials: January-April, 1958.
27. Ashtabula County Welfare Federation Child Welfare Committee: correspondence, studies, minutes, and related materials: May-August, 1958.
28. Ashtabula County Welfare Federation Child Welfare Committee: Correspondence, studies, minutes, and related materials: 1959-62.
29. Ashtabula County Welfare Federation: Newspaper clippings, dated (1953, 1956-58) and undated.
30. United Way photographs of agency offices: 1962.
31. United Way photographs of Bob Feller: 1964.
32. United Way photographs of personnel: 1964.
33. United Way photographs of personnel: 1963-65.
34. United Way photograph of Carolyn Mignini (Miss Teenage America, 1965).
35. United Way photographs of personnel: 1966-68.
36. United Way photograph of Father Reginald Dockens: 1969.
37. United Way undated phonograph records: "Support [Boy] Scouting the United Way" (duplicates).
38. United Way undated movie film: "The Part You Play." Note: This film is no longer in the collection. Contact Special Collections & Archives for details.
39. United Way undated movie film: "The Magic Button." Note: This film is no longer in the collection. Contact Special Collections & Archives for details.
40. United Way undated movie film: "Suppose Nobody Cared." Note: This film is no longer in the collection. Contact Special Collections & Archives for details.

Box 6

Scrapbooks concerning the organization in general: 1929, 1936-43, 1953, 1957-68.

Box 7

Scrapbooks concerning the organization's specific agencies: 1959-61.

Box 8

Scrapbooks concerning the organization's specific agencies: 1961-64.