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Collection Management

What is Technical Services?


We create new bibliographic records, or enhance existing ones, so that staff and patrons can access our materials.

Some of us preserve, repair, or restore items that are irreplaceable.

We build the access points used to find library materials.  To do this we get to solve complicated puzzles all day long: What exactly is this about?  How will my patrons and reference staff use it?

We do all kinds of wonderfully geeky things involving FTP files and Z39.50.  We use these tools to share work with other catalogers around the world.

We go shopping nearly every day to purchase materials – and we often negotiate the contracts with the vendors.

We decide how automation systems access data because we design the indexing.  Sometimes we get to design the databases.

We navigate the loading of thousands of records for electronic resources each year. 

We process the materials that staff and patrons are eagerly waiting for.

We design and administer standing order and approval plans to help build library collections.

We negotiate rights to electronic resources and then provide access to them.

We manage the flow of serials into the collection

We have a major hand in OPAC displays because we’re the only ones who know where the data comes from.

By adding 856 links to our bibliographic records we provide access to resources outside our libraries.  This can include links to book reviews, book jackets, and biographical information, as well as links to databases, websites and ejournals.  Sometimes we add the links; sometimes we navigate the technical details of having these added to our database.

We decide where materials will be stored.

We maintain the headings in the WebOPAC via authority control processing.

Currently we’re re-inventing ourselves using various metadata schema and core records.

We are librarians. We are catalogers. We are administrators and supervisors, often of fairly large units. We are also para-professionals and clerical people, working together to benefit our libraries and their patrons.

Kent State University University Libraries Holdings 2002/2003

2,605,951 volumes

1,362,831 microforms

281,782 cartographic materials

  19,469 sound recordings

15,475 audiovisual

28,038 electronic data resources

12,420 current serials

During FY 2001/2002 Kent Main Campus Collection Management added 53,057 volumes

Kent State University University Libraries Expenditures 2002/2003

Monographs:                          $ 1,017,353

Current Serials:                      $ 1,528,144

Electronic Resources :            $ 1,160,583

Audiovisual Materials  :           $      81,717

For total expenditures of         $ 3,864,520

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