Special Collections and Archives

Scheduling and Use Guidelines

Policy on Library Classrooms

University Libraries (UL) classrooms are available to University users for class and training needs on a limited basis. UL classrooms are also available to non-Kent State University groups and KSU fee-based programs such as workshops and continuing education classes; these groups will be assessed a rental charge for use of the classrooms.

The needs of the UL instructional program take precedence over all other requests when scheduling classrooms. The Reference and Instructional Services Department reserves the right to assign and/or reassign classrooms to assure the maximum and most appropriate utilization of the facilities. Please see room descriptions for further details.

Those persons planning high school visits should read the specific guidelines for those visits.

Scheduling and Use Guidelines

  • UL classrooms are available for use only during regular building hours.
  • All classes are limited to using a library classroom no more than two times per semester.
  • Reservations for classrooms should be made at least two weeks in advance.
  • UL electronic classrooms (019 and 333) are not available to students or student groups; room 152 can be reserved by student groups with a responsible party (advisor/leader).
  • Electronic classrooms (019 and 333) are intended for groups of 15-24 participants. Room 152 can accommodate up to 28 participants. 
  • Arrangements for locking and unlocking a room must be made at the time of the reservation.
  • Orientation to classroom equipment, in advance of the scheduled use, is required of all principal instructors using the classroom.
  • The person or group responsible for reserving the classroom will be responsible for restoring the classroom to its original condition once the event has concluded. A group leaving a classroom in disorder is liable for a charge for labor required to clean and/or reset the room.
  • A two-day cancellation notice is required; please email aclary. "No Shows" and non-cancelled rooms are subject to a $25 fee.
  • Reservations should be made by completing the Instructional Classroom Reservation Form.The reservation form for Room 152 is here.
  • Questions about scheduling Library classrooms should be addressed to Anita Clary at 330-672-3045 or via email at aclary.

Audiovisual & Software Needs

  • Special audiovisual equipment should be requested from Audio Visual Services.
  • The use of computers in library classrooms is limited to installed software. Other specialized software needs cannot be supported, nor may users install additional software.
  • Use the link to classroom descriptions to view a list of hardware and software available in each room.


  • Information about the library's instructional program and how it might serve specific course needs can be obtained from Ken Burhanna, Head of Instructional Services, at 330-672-1660 or via email at kburhann.
  • Information about high school visits can be obtained from Tammy Voelker, Reference and Instruction Librarian, at 330-672-3091 or via email at tvoelker.
  • Questions about using Special Collections should be addressed to Cara Gilgenbach, Head, Special Collections and Archives, at 330-672-1677 or via email at cgilgenb.