University Libraries Collection Donation Guidelines

University Libraries Collection Donation Guidelines

University Libraries Collection Donation Guidelines

The Kent State University Libraries welcomes offers of gift materials that fall within the scope of collection development guidelines.  All offers will be evaluated to determine whether the donation meets library collection objectives and are consistent with the teaching and research needs of Kent State University.  For those who wish to donate materials complete the collections donor information form.  

  • All gifts to the library are made with the understanding that University Libraries reserves the right to determine disposition of such gifts.
  • Gift materials selected for addition to the collection are cataloged and processed as time permits. 
  • Donated materials may not be added to the collection for a variety of reasons, such as duplication of existing titles or poor physical condition.  As such gifts not selected for the library may be sent to other libraries, sold or recycled.
  • Donation inquiries for Special Collections & Archives should be made directly to Special Collections, specialcollections@kent.edu or 330-672-2270.
  • University Libraries does not return donations that are not added to the collection.

Upon receipt, an acknowledgement letter for donations will be sent upon request.

Due to IRS guidelines, University Libraries are unable to appraise donations.  Federal tax law generally allows individual donors who give non-cash gifts to the University to claim a charitable contribution deduction for the fair market value of the gift.  IRS Publication 572 Charitable Contributions and Publication 561 Determining the Value of Donated Property (available at the IRS Web site) are informative in determining whether to claim a tax deduction.